Project Management Process

1. Project Stake holders
Project stake holders are individuals and organizations that are actively involved in the project or people whose interest may be affected as a result of project execution or project completion. They may also influence the project’s objectives and outcomes. Project management team must identify stakeholders, determine their requirements and expectations. Manage stake holder’s influence to the requirements to ensure successful project completion.

Positive stake holders are those who get benefited by the project outcome, whereas negative stake holders are those who will be facing negative impacts from the project outcome. Identifying all stake holders at right moment is a challenge for Project managers. Stake holders who don’t carry out their project responsibility will be a burden for the project, same way project manager who ignore stakeholders also will be calling for trouble.


2. Project charterProject charter is the document that formally authorizes a project. The project charter provides the project manager with the authority to apply organizational resources to project activities. A project manager is always assigned prior to the start of planning. Mostly it is done while project charter is being developed.

Project charter is issued by the sponsor of the project. Sponsor of the project will be the person funding the project. A market demand, business need, a customer request, a technological advance, a legal requirement or a social need can trigger project charter.


3. What are the nine project management areas?
1. Integration Management
2. Scope Management
3. Time Management
4. Cost management
5. Quality management
6. Human resource management
7. Communication Management
8. Risk Management
9. Procurement management

4. What are five project management process groups?
1. Initiating process groups
2. Planning process group
3. Executing process group
4. Monitoring & Controlling process groups
5. Closing process group.

5. What is WBS?
Work break down structure is the breakdown or decomposition of the project into manageable tasks so as to accomplish project objectives. WBS divide project into smaller units called work packages which can be schedules, cost estimated, monitored and controlled.

6. What is activity definition?
Defining the schedule activities involves identifying and documenting the work that is planned to be performed. Activity definition will identify the deliverables at the lowest level in the WBS, which is called work package. Work packages are decomposed into smaller components called schedule activities to provide a basis for estimating, scheduling, executing, monitoring and controlling project work.

7. What is rolling wave planning?
WBS and WBS dictionary reflect details of project planning till work package level. Rolling wave planning is a form progressive elaboration planning, where the work to be accomplished in the near term is planned in details at a low level of WBS, while work far in future is planned for WBS components that are at a relatively high level of the WBS. During early strategic planning, when information is less defined, activities might be kept at the milestones level.


8. Activity sequencing
It’s a process of identifying and documenting the logical relationships among scheduled activities. Activities can be schedule with proper precedence relationships as well as leads and lags to support later development of a realistic achievable project schedule. Sequencing can be done manually or using automated techniques.